Minutes & Agenda

All kind of Minutes & Agenda

A.       Minutes of the First Meeting of the Board of Directors

B.     Minutes of the Extraordinary General meeting

C.     Minutes of the Statutory Meeting

D.    Minutes of the Annual General Meeting

E.     Minutes of the Creditors Meeting

F.      Minutes of Extra Ordinary General Meeting for Appointment of Directors

G.    Minutes of the Extraordinary General Meeting to Buy-back of shares

H.   Minutes of the Extraordinary General meeting for Alteration of Articles authorizing Buying back of shares and issue of sweat equity shares

Leave of absence.

Confirmation of minutes of the ………… Board Meeting.

Industrial licence.

Recruitment of staff.

Appointment of financial and technical collaborators.

Purchase of land.

Resolution by Circulation.

Appointment of Cost Auditor.

Appointment of Additional Director.

Application for project Finance to Financial Institutions.

Appointment of Managing Director.

Statement in lieu of prospectus.

Opening of a branch office.

Interest of director

Issue of duplicate share certificate on furnishing indemnity bond.

Issue of Share Certificate.

Permanent Account Number.

Sales Tax Registration.

Public issue of shares.

Closure of books.

Opening of current Account.

Appointment of Sole Selling Agent.

Form of advertisement for the proposed Public Issue.

Listing Agreement with the Stock Exchange.

Opening of subscription List.

Approval of draft of letter of allotment of shares.

Acceptance of offer of underwriting of IFCI.

Appointment of Bankers/Brokers to the Issue.

Allotment of Shares.

Reimbursement of expenses to Directors.

Fees on registration of documents etc.

Short term loan to the extent of Rs. 35 lacs from Bank of Punjab.

Cash credit facility from Bank of Punjab.

Issue of share certificates without production of allotment letters.

Transfer of shares.

Issue of share certificates in respect of………………Equity shares.

Borrowing in excess of paid-up-capital.

Approval of loan from Bank of Punjab.

Adoption of official seal for branch office in Johonesberg, RSA.

Return of allotment.

Agreement with the employees’ union.

Technical Committee.

Authorization to Secretary and M.D. to sign and present petition to CLB and authorizing Counsel to appear before the Company law Board.

Appointment of M/s. Puri Amit & Company as legal Advisers.

Reduction of capital by canceling the uncalled capital.

Remuneration to statutory auditors for the year 1999-2000.

Inspection of Register of Members/Debenture-holders.

Donation for the establishment of Maharana Pratap Memorial Centre to University of Rajasthan.

Application for extension of time for repayment of deposits.

Sub-delegation of powers by Chairman & Managing Director to Marketing Managers and Project Manager.

Approval of Directors’ Report-1999-2000.

Fixing date of Annual General Meeting of ............... Limited.

Approval of notice for the Annual General Meeting.

Internal audit.

Authority to sign documents on behalf of the company.

Increase in authorized share capital.

Enhancement in credit facilities from Bank of Punjab.

Calling of Extraordinary General Meeting of the company.

Shifting of registered Office of the company.

Over-draft/loan facilities from Indian Overseas Bank, Chandigarh.

Modification of the requirements of Schedule VI to the Act.

Write off of Rs. 3.78 lacs.

Appraisal of the draft accounts for the financial year 1999-2000.

Date, time & place of…………..the Board Meeting & Annual General Meeting of the shareholders of the company.

Revision of scales of pay pursuant to agreement with employees.

Lease of undertaking.

Ratification of act of Managing Director.

Payment of interim dividend.

Purchase of office accommodation at Chandigarh.

Appointment of  Shri............... as Whole-time Director.

Increase in sitting fee.

Non-declaration of dividend for the financial year ended 31st March, 2000.

Extension of time for registration of alteration of Memorandum of Association.

Insurance of company’s property.

Approval of list of creditors.

Return of share application money.

Extraordinary General Meeting of Symphony & Co. Pvt.Limited.

Invitation for acceptance of deposits from public.

Revocation of authorization to operate banking account of the company.

Payment of bonus to the employees.

Audit fee for the financial year 1999-2000.

Increase of Issued and Subscribed Capital.

Approval of Directors’ report on Accounts for the period ended 31st March, 2000

Calling of Annual General Meeting of the Company

Any other business with the permission of the Board.

Next Board Meeting.

AGENDA OF GENERAL/CLASS MEETINGS

Appointment of Chairman of the meeting.

Consideration of Special Resolution passed for winding-up.

Statement of the Company’s Affairs and List of Creditors and their estimated amount of claims.

Nomination of a person to be the Liquidator.

Fixing the remuneration of the proposed Liquidator.

Appointment of Members of Committee of Inspection.

Consideration of postponement of redemption and increase in the rate of interest.

Authorizing Trustees of the existing trust deed to execute supplemental trust deed.

Consideration of increase in the rate of dividend on preference shares.